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Safeguarding 

Promoting a Safer Church

Our safeguarding policy is....

Our Youth Work Mission As a local church we seek to share the Gospel of Jesus Christ with children and young people. To this end we hold a Sunday Club and crèche on Sundays and various weekly activities including Friday Club, Youth Group & Toddler Group. These take place on our premises and at Rendlesham Primary School. In addition, special activities such as parties, outings and a children’s holiday club are also held on our premises and occasionally elsewhere, such as village halls.
 
As part of its mission, the Church is committed to:

  • Valuing, listening to and respecting children and young people as well as   promoting their welfare and protection.
  • Safe recruitment, supervision and training for all the children's/youth workers within the church.
  • Adopting a procedure for dealing with concerns about possible abuse.
  • Encouraging and supporting parents/carers.
  • Supporting those affected by abuse in the church.
  • Maintaining good links with the statutory childcare authorities and other similar organisations.

 
Our Policy
In carrying out its mission the Church takes seriously its responsibility to ensure that all children are kept safe and activities take place in a safe environment and with a high regard to protection and welfare of the children.
 
All Church activities come under the jurisdiction of the Church Officers and are regulated by the following sections of this Policy:
 
Section 1 - Appointment of Personnel
Section 2 – Team Leaders’ Responsibilities
Section 3 - Procedures for all Leaders including Safeguarding concerns
Section 4 - Transport Procedures
Section 5 - Additional Measures for Outings and Camps
Appendix 1 – DfE Guidance for information on use of reasonable force
 
The purpose of this Policy is to respond to current practices and recommendations following the publication of the Children Act 1989.
 
This Policy will be reviewed annually. Next review: September 2022
 
Section 1: Appointment of Personnel 
1.1    Each activity has a Team Leader who is approved by the church members on the recommendation of the Church Officers.
1.2    To assist the Team Leader, other Leaders are appointed by the Church Officers for each activity.
1.3    Team Leaders will not recruit Leaders, even for temporary cover, without first obtaining approval from an elder.
 
Henceforth “Leaders” refers to all Team Leaders and all other Leaders of groups
 
1.4    All Leaders must be Church members who are at least 18 years of age, who have proved themselves both spiritually and practically to be suitable for the role to which they are appointed. Church members between the ages of 16 and 18 may be appointed as assistants, but will not be left in sole charge of children. With regard to the Crèche which runs during part of the Sunday morning service, parents who are not Church members may be involved as helpers in Crèche. If they are regularly involved, they will be subject to the requirements of 1.5 below.
1.5    Prospective Leaders will be asked to complete the worker application form (SP/001) and will e required to have a Disclosure and Barring Service (DBS) check. If the DBS reveals a conviction or similar matter the Church Officers will consider whether or not the appointment should be made. No person with a history involving child related offences will be allowed to undertake any role associated with the children’s work of the Church, nor be present at children’s meetings.
1.6    On occasions the Church Officers may agree that members of other churches of like beliefs may be invited as helpers for a specific project or activity.  A recommendation from the leadership of their church will be required together with a satisfactory DBS Disclosure.
1.7    If any Leader behaves in an irresponsible manner, the Church Officers will suspend them from their duties pending further investigation.
 
Section 2: Team Leaders’ Responsibilities 
2.1    Team Leaders will ensure that they have adequate numbers of leaders present at every meeting to maintain order. A ratio of one Leader to every ten children is recommended with a minimum of two Leaders present per session. A lower ratio may be permitted where parents are present, although parents must not assume the responsibilities of appointed personnel. The Team Leader will consult with a Church Officer if the minimum team level cannot be maintained or if the proportion of male and female team members is not appropriate to the age and sex of the children. For “off premises events” a Risk Assessment must be completed and the following minimum team helper / children ratios applied:
 
         for children aged 4 and under                     1 to 6
         for children aged 5 or 6                              1 to 10
         for children aged 7 to 10                            1 to 15
         for children aged 11 to 18                          1 to 20
         - these are the minimum ratios recommended by the DfE).
         (see also Section 5).
 
2.2    Team Leaders will ensure that on-site activities comply with the Building Risk Assessment. If not, a separate Risk Assessment must   be completed.
2.3    Written details of all children attending the activity will be recorded which will include: Home Address; Contact Name and Telephone Number in case of emergency. Specific Health Problems will also be recorded.
2.4    A register of children present on each occasion will be kept, together with the names of the Leaders on duty.
2.5    All behaviour incidents will be recorded on form (SP/002) and stored in the locked box kept at each premises. Any accidents or injuries will be recorded in the Accident Book kept at each premises. These entries are to be made on the day of the event.
2.6    The Team Leader will ensure that one team member on duty is competent in First Aid.
2.7    Where possible, when food is being prepared or cooked, a holder of a Food & Hygiene Certificate will be consulted.
2.8    Team Leaders are responsible for ensuring that other Leaders understand and carry out the requirements of the Safeguarding Policy.
 
 
Section 3: Procedures for All Leaders including Safeguarding concerns
3.1    All Leaders will co-operate with the Team Leader in the full      implementation of the requirements of the Safeguarding Policy.
3.2    Children will be supervised at all times whilst they are on the premises and at the end of the session Leaders will ensure that all children are either collected by a parent or known representative or taken home by Leaders of appropriate gender.
3.3    Leaders will avoid being alone with children in a place where they cannot be seen. If personnel do find themselves alone with a child, unnecessary physical contact must be avoided.
3.4    Leaders will assist the Team Leader in maintaining discipline to ensure that an acceptable standard of behaviour is maintained. Where a child is persistently disruptive a plan of action will be agreed with the Team Leader to deal with the situation. It may also be appropriate to involve the child’s parents or legal guardian.
3.5    If it is necessary to ban a child for misbehaviour the reason and details will be recorded on form (SP/002) and the parents or legal guardian informed. Only the Team Leader is authorised to ban a child for misbehaviour.
3.6    In situations where physical restraint or reasonable force is necessary, minimum force will be used and there will be two Leaders present.  See appendix 1 for extra DfE Guidance for information on use of reasonable force and complete form (SP/004).
3.7    If a Leader has a safeguarding concern they will inform the DSL. Recording of the concern should be made on form (SP/003) and in accordance with Section 3.9.
3.8    If a Leader suspects that a colleague is behaving in an inappropriate way towards a child, their concern must be reported to the DSL / Alternate DSL immediately and an elder informed.
3.9    Responding to concerns
 
Any safeguarding concerns will be reported to the Designated Safeguarding Lead (DSL):
Charys Rushbrook – Telephone 01394 809691
 
If this person is not available report to the Alternate DSL:
Jess Tricker – Telephone 01394 548304
 
In cases of disclosure from a child it is important to:-
 
·      Keep calm
·      Reassure the child
·      Be clear that you cannot keep secret anything that would need to be shared with others, for the child’s safety
·      Ask only open questions, not leading questions
·      Record the concerns detailing what you were told quoting the exact words of the child where possible.
·      This record should be written in pen and signed with the date and time.
·      No Leader should share the information or disclosure with anyone, including the parents of the child concerned, other than the DSL and/or Customer First/ police.
 
The Designated safeguarding Lead (DSL) will refer all disclosures where a child is considered to be at risk in any way to Customer First on the number below:-

Public Line – 0808 800 4005
 
If you would like to discuss whether or not a referral is required, please call the Professional Consultation Line on 03456 061 499 to speak with a Senior Social Worker.
 
If concerns are of a serious nature and indicate a child is in immediate risk, the Police will be contacted by the leader or DSL.
 
How to respond to concerns or allegations concerning a leader.
 
Any allegation made against a leader will be taken seriously and will be referred to the DSL (or alternate, if allegation concerns the DSL) who will then refer to the Local Authority Designated Officer (LADO) where appropriate.
 
            LADO Contact Details: 0300 123 2044
            LADOCentral@suffolk.gcsx.gov.uk

Section 4: Transport Procedures
4.1    Drivers providing transport will have a full driving licence and valid insurance.
4.2    Drivers of Church minibuses will be 25 years of age or above and have obtained permission to drive the minibus from the Church Officers.
4.3    The driver is responsible for obtaining the permission of the parent or legal guardian before bringing a child to the Church premises and will ensure that a contact name and address is recorded.
4.4    A second adult in addition to the driver will be present in the mini- bus.
4.5    Each child will occupy only one seat and a seat belt will be worn.
4.6    Once children are in a vehicle it will not be left unattended.
4.7    The driver is responsible for the safety of passengers and the vehicle whilst it is in use.
4.8    Children may be transported in Leaders cars with the parents permission. There must be more than one leader in the car when transporting one child.
 
Section 5: Additional Measures for activities taking place away from the Church premises (including Outings or Camps).
5.1    When activities take place away from Church premises, parents will be advised of the details and their written consent obtained. Parents or legal guardians will be advised of the time that their child is expected to arrive home if this is later than normal.
5.2    When the activity involves being away overnight, care will be taken with regard to sleeping arrangements to ensure that separate facilities are available for boys and girls. An adequate number of male and female team helpers, appropriate to the age and sex of the children, will be on hand to supervise these arrangements.
5.3    All the provisions of this Safeguarding Policy will apply in full to all activities taking place away from Church premises.

Planning your Visit

A Warm Hello 

The following information is specifically for those planning a visit, so that you know, beforehand, what to expect on a Sunday morning.

Where and When

We meet at the Church Building (details here) for our Sunday Service starting at 10am. For your first visit, we recommend arriving 10-15 minutes early to ensure you get a parking space and find somewhere to sit before the service begins. When you arrive, you should be greeted by someone on our Welcome Team who will be wearing a Welcome lanyard.

We serve tea, coffee and biscuits from 10am, before the service begins. It is a great way to meet people, or simply take time to find your bearings. All refreshments are free.

Accessibility: There is wheelchair access, and a sound loop for anyone who needs it. Please let one of the Welcome Team know on your arrival and they will help you to get set up. There are disabled toilets in the main foyer.

Our Service

The main service begins at 10am with a warm welcome from one of our team members. Then follows a time of sung worship, led by our band. We typically have 2 or 3 songs lasting approximately 20 minutes. Sometimes a person might pray out loud or read a small passage from the bible. Sometimes people share things that they believe God is saying to the whole church family. This might seem strange the first time you hear it but it’s all part of our connecting with God. We then share news and notices, usually about what’s going on in the life of the church. One of our leaders will then give a sermon that is bible based and that we can apply to our everyday life. We then finish with a final worship song. Sometimes there is an opportunity to receive prayer at the end of the service.

images: Services

What about my kids?

We have a great programme lined up for kids of all ages:

  • Creche (0 months to 3 years). Children under 6 months are welcome but must be accompanied by their parent/grown-up at all times.
  • Livewires (3-7 years)
  • Encounter (7-11 years)
  • Katalyst (11-15 years)
  • Young people (15+ years) Stay in service.

Children stay with their parent or grown-up at the start of the service for the welcome, songs and notices. We really value worshipping God all together as a family. At the end of the notices someone will announce that it’s time for the younger members to go to their various groups. You will need to go with your children to their groups and register them as part of our child safety policy. Whilst you are dropping your kids off at their groups, we pause to take time to chat to someone sitting near or next to us, giving folk a chance to come back before the sermon begins.

The kids group activities vary depending on the age but usually there is a friendly welcome, bible stories, testimonies, praying, music, craft, drama, fun games and free play. Please pick your children up as soon as the service finishes.

Children

Getting Connected


Small Groups

While Sundays are a great way to meet new people, it is often in smaller gatherings that you can really get to know someone. Being part of one of our small groups allows you to make new friends, share together and support each other. We have a variety of groups that meet throughout the week, some afternoons and some evenings. Check out Small Groups and see if there’s one that you could join, or we can put you in touch with a small group leader who will be more than happy to invite you along to their group.

Serving and Volunteering

If you want to get involved in the life of the church and help us make Sundays run smoothly, you can sign up to serve on a team. 

Other Ministries

We also run the following ministries:

  • Men's Ministries
  • Women's Ministries
  • Night Shelter
  • Foodbank
     
Get in touch with us to plan your visit
If you would like to come and visit the church beforehand you are more than welcome! Get in touch and we can arrange a time that suits you.
 
Name:
Telephone:
Email Address:
Comments / Questions or anything you would like to say?

Next, we will contact you by email to say hello and help arrange anything necessary for your visit.
 

Leadership 

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Leader 1   Leader 2
Leader Intro   Leader Intro
 
We hope that whoever you are, you will feel at home at our church.

Best Wishes

(Handwritten Signature)